To create a fluid transition among speakers and to minimize any technological slow-downs, please read the information below and prepare your talk according to the suggestions. If you have any questions or special requests, please contact Robin Foster directly by email as soon as possible— rfoster@pugetsound.edu.
A/V Equipment
The Forum Programming Committee and hotel conference services will provide the following:
- Projection system and screen (VGA computer connection with audio)
- Computer (PC) with external hard drive where presentations will be temporarily stored
- Slide forwarding remote with laser pointer
- Microphone
- White board and markers
- Clock/timer
Please prepare your presentation using a PowerPoint slide show. If you want to show videos, the most reliable way is to embed them directly into the PowerPoint presentation. Wifi will be available (e.g., for videos on YouTube or some other remote platform), but its reliability cannot be guaranteed.
The presentation schedule is full! To help avoid technical delays during transitions between talks, please save your presentation on a flash drive. All presentations should be loaded in advance onto our main computer. This can be done during designated times on Friday and Saturday evenings. At this time, you can also check your presentation to make sure that it is displaying correctly. If you prefer to use your own laptop, please let us know in advance, so we can provide technical assistance during the presentations to change between computers. Please be sure to bring the appropriate VGA adapter for your computer.
The times scheduled for transferring your presentations to the main computer and testing presentations for video and sound projection are:
- Friday evening 7:00 PM, Ballroom
- Saturday evening 8:00PM, Ballroom
Please contact Robin Foster with any special A/V requests.
Moderators
Two moderators will be assigned to each speaker session to ensure that they run smoothly and are on time.
One moderator will be responsible for introducing speakers and guiding discussions, as needed. This moderator will make sure that each talk starts and ends on time, and will bring the presentation to a close. A second moderator will be in charge of providing technical assistance, by helping the next speaker set up A/V equipment.
Most speakers have been scheduled for a 15 or 30 minute individual talk. Half of the allotted time is for the presentation and half should be reserved for group discussion. We request that speakers present their talks without interruption; questions from the audience can be raised during the discussion period. The moderator will give two signals—one signal 2-3 minutes before the start of the discussion and a second signal 3 minutes before the end of the presentation. Moderators will assist with roundtable discussions as requested by the panelists.